Track Field Register

Age Divisions:

Boys and girls ages 5 to 16 are eligible to join the Eagles and compete in one of five divisions: Gremlin, Bantam, Midget, Youth, or Intermediate. An athlete's age division is determined by his or her age as of December 31st of the year of the track and field season (for example, December 31, 2019 for the 2019 season).

Group Ages Years of Birth Division
Lower Divisions 5 to 6 2013-2014 Sub-Gremlin
  7 to 8 2011-2012 Gremlin
  9 to 10 2009-2010 Bantam
Upper Divisions 11 to 12 2007-2008 Midget
  13 to 14 2005-2006 Youth
  15 to 16 2003-2004 Intermediate

 


How to Join:

You can register for track & field at one of our designated sign-up days held on Saturdays in December and January anytime between 10 a.m. to 2 p.m. at Taft High School at the entrance to the football stadium.

Saturday Times For
December 15, 2018 10:00a - 2:00p for all athletes
December 29, 2018 10:00a - 2:00p for all athletes
January 5, 2019 10:00a - 1:00p for all athletes
January 12, 2019 10:00a - 1:00p for all athletes
January 19, 2019 10:00a - 1:00p for all athletes
January 26, 2019 10:00a - 1:00p for all athletes

NOTE: returning athletes only - 2018 Yearbooks, Ribbons, Trophies, and Pictures will be available. 

Check our calendar for the next sign-up and other upcoming dates.


Required Documents:

The following documents are required to ensure your athlete has a position on the team:

  1. Completed Track & Field Player Contract
  2. Executed Code of Conduct/Medical Waiver Form
  3. Photocopy of Proof of Birth:
    • Birth Certificate (Not the one from the hospital)
    • Military Birth Certificate
    • Passport
    • Foreign Birth Document or Green Card
    • School Record with documented date of birth
    • Court Decree
    • Valid California Identification Card

 


2019 Registration Fee:

The registration fee includes all meet ribbons, a photo package, year-end trophy, yearbook, picnic, refundable $50.00 per family volunteer deposit, and 10 raffle tickets per athlete valued at $50.00.

Additional fees apply for online transactions

Sibling Athletes in Family Registration with Uniform
First $350.00*
Second $300.00*
Third, Fourth, etc. $250.00, $200.00*

 

PROMO CODES

*Bootcamp Promo Code - BTCP2019 ($100.00)

*This includes:

  • $200.00 registration fee.  There is a $50.00 discount per sibling.
  • $50.00 for new uniform for all competing athletes.
  • $50.00 per family fee which is refundable upon a parent or guardian putting in a minimum of six (6) hours of volunteer help during the 2019 Season.
  • $50.00 for a fundraising raffle to be held at the season-ending Picnic.  Each family will receive 10 raffle tickets to either keep to enter themselves in the raffle, or sell at face value and reimburse the $50.00 back to themselves.
  • Cash and other prizes will total more than $2,000.00.  The raffle will take place at the Eagle's end of season annual awards picnic and winners need not be present.

Note: During the first TWO (2) weeks of practice the West Valley Eagles will give a full refund, less $50.00, for any athlete who wishes to withdraw from the team. No refund will be given to any athlete who drops from team after this time.

Please make all checks payable to "West Valley Eagles Track Club". A $25.00 fee will be assessed for all returned checks.

 


Volunteer Deposit:Volunteer Form 

The Eagles are a non-profit organization that relies on volunteers to get things done. Included in each athlete's registration fee is a $50 per family volunteer deposit, which you can earn back by volunteering a total of six (6) hours during the 2019 season. Otherwise, your deposit is used to help pay operating expenses and for uniforms, supplies, and equipment. There are a lot of volunteer opportunities, which you can see during the sign ups, and pitching in to help is part of the Eagles experience. Once you have contributed your volunteer time, you can fill out a Funds Directive, requesting a refund or that your funds be contributed to the "Jack Dawson Scholarship" for deserving high school seniors who have run with the Eagles. If you do not complete a Funds Directive, by no later than 7 days prior to picnic, your deposit will be deemed a donation to the scholarship fund. The Treasurer will provide refunds checks at the picnic.

The required paperwork is available at sign-ups, or, you can download and fill out the forms below and submit them, along with the proof of birth (for new WVE athletes) and fees by:

 

BY COMPLETING THE ONLINE REGISTRATION, YOU UNDERSTAND AND ACKNOWLEDGE THAT YOUR NAME WILL BE USED AS YOUR ELECTRONIC SIGNATURE FOR THE FOLLOWING AREAS IN EACH DOCUMENT:

  • Parent/Legal Guardian Consent on the Player Contract
  • Medical Clearance and Permission to Participate on the Valley Youth Conference Code of Conduct form
  • Non-use of Performance Enhancing Substances on the Valley Youth Conference Code of Conduct form

Online Registration:

  • Fill out & submit the online “Player Contract” to wveaglesregistrar@gmail.com
  • Fill out & submit the online “Code of Conduct/Medical Waiver Form" to wveaglesregistrar@gmail.com
  • Email copy of proof of birth
  • Register your athlete by clicking the Login button at the top right-hand corner of this screen.  You will be prompted to create an account, register your athlete, and provide payment information through the Sports Illustrated Play website registration process.  Use the "West Valley Eagles SI Play Registration 2019" document to complete online registration.
  • Or, Print a copy of all, sign, and mail above documents along with a Check payable to: 
    "West Valley Eagles Track Club" NO CASH to: West Valley Eagles Track Club, P.O. Box 5030, West Hills, CA 91307

Mail-In Registration:

WVE
PO Box 5030
West Hills, CA 91307
Enclose:

Walk-Up Registration:

Bring or Fill-Out at Sign-Ups:

Registration for each athlete is complete only after all required documents are signed and fees paid. Interested parents and athletes are encouraged to register early to secure a position on the team. Conference rules allow a maximum of only 350 athletes per team, and the Eagles roster typically fills up fast. In addition to registering at the sign up days, you can meet some of the Club's coaches and directors as well as purchase Eagles track and field apparel, including uniforms, t-shirts and warm-up suits. 

Sign ups for Cross-Country occur more informally at the first practice date - to be announced. 

External links are provided for reference purposes. West Valley Eagles Youth Track is not responsible for the content of external Internet sites.

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